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Guide

Tax classifications and documentation

Last updated on Jan 8, 2025

Reading time: 4 min

In this guide:

Overview
How does it work?
Additional guidelines
Frequently asked questions

Overview

If you intend on selling on the U.S. Marketplace, you’re required to provide a business tax ID or business license number, and supporting documentation to confirm your company’s credentials. Keep reading below to find out your tax classification and what documentation is required for your country of incorporation.

How does it work?

W-9

If you're a U.S.-based seller with an Employer Identification Number (EIN) and your country of incorporation is in the United States, your tax classification is W-9. We may ask for additional documentation, such as a copy of IRS CP575, 147c or CP148B. If you don't have a U.S. Business Tax ID, you can apply for one here.

W-8ECI

If you have an Employer Identification Number (EIN) and your country of incorporation isn’t the United States, your tax classification is W-8ECI. For supported Countries of Incorporation (COIs), you can onboard by providing your COI tax ID details on the business verification tile. For certain COIs, we don’t accept COI tax ID and you may have to provide a U.S. tax ID to set up your account.

W-8BEN-E

If you don't have an EIN and your country of incorporation is not the United States, your tax classification is W-8BEN-E. We support this tax classification for sellers from China, Hong Kong, the United Kingdom of Great Britain and Northern Ireland (U.K.), Japan, Canada, Mexico, India, Singapore, South Korea, Taiwan, Germany, Vietnam, Thailand, Chile and Turkey.

W-8BEN

We only support this tax classification if you’re a sole proprietor from Mexico or India, i.e., an individual who owns and operates an unincorporated business by themselves. If you're a sole proprietor from Mexico, you can only onboard to the Mexico market.

Additional guidelines

To successfully set up your account, you must also have the tax information for your business in the selected country of incorporation along with a personal ID of the applicant or legal representative, business address, legal business name and business phone number. This table shows the required proof needed for W-8BEN-E and W-8BEN sellers from the countries listed above.

Country of Incorporation	Required documents
Canada	Notice of Assessment (NOA) or Articles of Incorporation (AOI) or Articles of Amalgamation or Notice of Registration (Québec Only). Utility bill or bank statement within last six months.
Chile	Chile Government issued Rol Único Tributario (RUT) Certificate. Utility bill or bank statement for the business within the last six months.
China	Colored copy of your business license, stamped with your company chop (seal). Letter of Authorization, signed by your business’s Legal Representative and stamped with your company chop. Colored copy of the personal ID card of the Business Legal Representative stamped with your company chop.
Germany	Certificate of Commercial Registration. Utility bill or bank statement for the business within the last six months.
Hong Kong	Copy of your Business Registration Certificate, stamped with your company chop (seal). Copy of your Certification of Incorporation stamped with your company chop. Letter of Authorization, signed by your Business’s Director and stamped with your company chop.
India (excluding sole proprietors)	Utility bill or bank statement, with address listed, dated within six months (mandatory). GST Registration Certificate (mandatory).
India (sole proprietors only)	Proof of address for rental properties: Rental agreement and No Objection Certificate (NOC). Proof of address for self-owned properties: Utility bill that is less than 90 days old. Micro, Small and Medium Enterprises (MSME). Shop and Establishment License. Goods and Services Tax Identification Number (GSTIN) Registration Certificate.
Japan	Certificate of All Present Matters. Utility bill or bank statement within the last six months.
Mexico	Mexico Tax Identification Card (Cédula de Identificación Fiscal). Articles of Incorporation. Utility bill or bank statement within the last three months. Mexico - Individuals Taxpayer Identification Card (Constancia de situacion Fiscal). Utility bill or bank statement within the last three months.
Singapore	Certificate of Registration or Certification of Incorporation issued by the Accounting and Corporate Regulatory Authority of Singapore (ACRA). Utility bill or bank statement within the last six months.
South Korea	Business Registration Certificate issued by the National Tax Service. Utility bill or bank statement within the last six months.
Taiwan	Business (Company) Registration Certificate. Personal ID card of the business’ legal representative in color (front and back).
Thailand	Thailand Tax Identification Number (TH-TIN). Utility bill or bank statement within the last six months.
Turkey	Trade Certificate of Registry (Ticaret Sicil Tasdiknamesi) or Certificate of Activity (Faaliyet Belgesi). Tax Registration Certificate. Utility bill or bank statement within the last six months.
United Kingdom of Great Britain and Northern Ireland	Certificate of Incorporation. Utility bill or bank statement within the last six months.
Vietnam	Certificate of Enterprise Registration. Bank statement or utility bill within the last six months.

Notes

Sellers in China need to provide the details of their business’s legal representative — including a phone number — to complete the verification process.

Frequently asked questions

I accidentally provided incorrect business information and my business verification failed. Can I re-submit?

How long does the business verification take?

Why is the business verification title saying “Failed”?

I need to update my tax details. How do I do that?

How often do I need to renew my documentation?

How can I add a market?

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