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Guide
Tax classifications and documentation
Last updated on Oct 14, 2024
Reading time: 15 min
In this guide:
  1. Overview
  2. How does it work?
  3. Additional Guidelines
  4. Frequently Asked Questions
Overview

If you intend to sell in the U.S. marketplace, you must provide a tax identification number or business license number, along with supporting documentation, to verify your company's credentials. Read on below to learn about your tax classification and what documentation is required for your country of incorporation. 

How does it work?

W-9

If you are a U.S.-based seller with a U.S. Employer Identification Number (EIN) and your country of incorporation is the United States, your tax classification is W-9. Additional documentation, such as a copy of IRS documents CP575, 147c, or CP148B, may be requested.

 

W-8ECI

If you have an EIN and your country of incorporation is not the United States, your tax classification is W-8ECI. To be eligible to sell on Walmart Marketplace, SG, you must include a copy of IRS CP575, or 147c.



W-8BEN-E

If you do not have an EIN and your country of incorporation is not the United States, your tax classification is W-8BEN-E. We currently support this tax classification for sellers from China, Hong Kong, United Kingdom of Great Britain and Northern Ireland (UK), Japan, Canada, Mexico, India, Singapore, South Korea, Taiwan, Germany, Vietnam, Thailand, Türkiye and Chile.
 

W-8BEN

Currently, we support this tax classification only if you are a sole proprietor from Mexico or if your country of incorporation is India.

Additional Guidelines

To successfully set up your account, you must also have your company’s tax information for your selected country of incorporation along with a personal identification of the applicant or legal representative, business address, legal company name, and company phone number. This table shows the certificates required for W-8BEN-E and W-8BEN sellers from the countries listed above






Country of Incorporation

Required Documents

Canada

  • Notice of Assessment (NOA) or Articles of Incorporation (AOI) or Articles of Merger or Registration Notice (Quebec only)
     
  • A utility bill or a bank statement for the last 6 months

Chile

  • Articles of Incorporation.
  • Tax ID Certificate issued by the Chilean Government.
  • A utility bill or a bank statement of the company for the last 6 months.


China

  • A utility bill or a bank statement of the company.
  • A color copy of your business license, stamped with your company's seal.
  • A letter of authorization, signed by your company's legal representative and stamped with your company's seal.
  • A color copy of the personal identification card of the Company's Legal Representative stamped with your company's seal.

Germany

  1. Trade Registry Certificate.

Hong Kong

  • A copy of your Trade Registry Certificate, stamped with your company's seal.
  • A copy of your Certificate of Incorporation stamped with your company's seal.
  • A Letter of Authorization, signed by your Business Manager and stamped with your company's seal.

India (excluding sole proprietors)

  • A utility bill or a bank statement showing the address, dated within six months (mandatory).
  • GST Registration Certificate (mandatory).
  • Copy of the company's Personal Account Number card (optional).

India (sole proprietors only)

  • Proof of address for rental properties: Rental Agreement and No Objection Certificate (NOC).
  • Proof of address for owned properties: A utility bill that is less than 90 days old.
  • Business Identifiers.
  • Goods and Services Tax Identification Number (GSTIN).

Japan

  • Certificate of Incorporation.
  • A utility bill or a bank statement of the company.

Mexico

  • Articles of Incorporation.
  • A utility bill or a bank statement of the company within the last 3 months.

Singapore

  • Registry Certificate or Certificate of Incorporation issued by the Accounting and Corporate Regulatory Authority of Singapore (ACRA).
  • A utility bill or a bank statement of the company. 

South Korea

  • Business Registration Certificate issued by the National Tax Service.
  • A utility bill or a bank statement of the company.

Taiwan

  1. Business Registration Certificate (Company).

Thailand

  1. Trade Registry Certificate.

Türkiye

  • Trade Registry Certificate (Ticaret Sicil Tasdiknamesi) or Activity Certificate (Faaliyet Belgesi).  
  • Tax Registration Certificate (Vergi Levhasi).
  • A utility bill or a bank statement of the company.

United Kingdom of Great Britain and Northern Ireland

  • Certificate of Incorporation.
  • A utility bill or a bank statement of the company.

Vietnam

  • Company Registration Certificate.
  • A bank statement or a utility bill.


**NOTE: Sellers from China must provide the details of their company’s legal representative, including a phone number, to complete the verification process.

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